With a solid PPM solution in place, however, growth is the inevitable byproduct of the newfound ability to innovate. She manages the product Roadmap and new feature requirements and design, working closely with customers for feedback and validation, and running the PPM Pro customer inner circle program. Sherrill has over 25 years of experience in requirements analysis, user interface design, and evaluation, focused on promoting customer success and ease of use.
She holds a Ph. A PPM solution centralizes your project portfolio and creates visibility so you can streamline project effort into a single source of truth. Learn how PPM software addresses modern challenges organizations face. Siloed departments using different tools and work methodologies create duplication of efforts, increased costs, and inconsistent data Static spreadsheets from disparate sources are difficult to manage and quickly become obsolete, and the data is prone to errors Traditional project portfolio management efforts provide little-to-no portfolio-wide transparency or visibility required to inform decisions Inefficient, manual processes drain resources, delay project delivery, and add costs Without the ability to properly prioritize projects in the portfolio, the wrong projects consume time, dollars and people that could be spent on higher-value projects A lack of standardized processes or governance creates a chaotic environment that hinders value-driven project execution.
There are variations in how project portfolio management can be defined, but in summary: A PPM solution helps companies ensure they have the right capabilities to deliver the projects and programs that make a bigger strategic impact and drive faster time-to-market. While there are many benefits to implementing a PPM solution, the following highlights what project portfolio management software can do for the PMO and ultimately, the enterprise, when utilized properly: Centralizes project effort into a single source of truth to provide visibility, minimize risks, and inform decisions Automates key functions required to successfully manage projects and portfolios Keeps projects aligned with organizational goals and strategy Supports the assignment and prioritization of resources Manages the resources that have been deployed across various projects Further benefits are achieved when the PPM solution is integrated with other corporate applications, such as enterprise resource planning, enterprise architecture, human resources, and financial systems.
Step 1: Identify Objectives The first step in choosing project portfolio management software is to understand there is no one-size-fits-all solution. Step 2: Analyze Current Capabilities Before an organization can begin the journey towards more effective project portfolio management, it must evaluate its current capabilities.
The Gartner Program and Portfolio Management Maturity Model presents five levels of project portfolio management maturity , from least mature to highest: Level 1: Reactive — Ad-hoc capabilities that rely on spreadsheets and no formal PPM tools Level 2: Emerging Discipline — Project portfolio management is evolving but still struggles with isolated systems and inconsistent data Level 3: Initial Integration — A more holistic approach with organizational planning and decisions Level 4: Effective Integration — Automated, consolidated enterprise project portfolio management that delivers business value Level 5: Effective Innovation — Enterprise programs facilitate rapid strategy execution via an EPMO.
The right PPM solution enables you to determine how your project portfolios are performing in relation to company goals. Step 3: Consider Current, Near Future, and Extended Future Goals The road to project portfolio management maturity is not a straight line, nor is it a succinct series of predetermined steps.
Here are the most typical goals in implementing a PPM solution, arranged from those that require the least amount of change to the most: Centralization of projects Resource management and time tracking Work intake, demand management, and prioritization Project budgeting and financials Investment and capacity planning What-if analysis and portfolio optimization Strategic alignment and continuous planning To reduce the risk of having to reevaluate tools later, consider goals along a continuum.
Make sure the user interface is customer-configurable to provide the data that users and business leaders need most. Applications that are optimized for collaboration and communication: Cloud-based PPM applications ensure easy access to real-time data, enabling team members and leaders to easily see who is working on what, bringing accountability and transparency.
Options for visualizing and organizing projects: The selected PPM solution should provide a high-level, global view regarding the progress and sustainability of multiple projects. When information is arranged in a meaningful way, it builds momentum and creates a framework for realistic views into project performance.
Functionalities to effectively manage resources: Demand and capacity planning is pivotal in project portfolio management. Robust reporting and analytics: Data-backed decisions require historical and real-time data that enable forecasting and roadmapping for more predictability. Customer-configurable dashboards and reports should provide just-right data for each stakeholder. Supportive of different work methodologies and organizational needs: Because teams often work differently to fulfill the needs of the organization, a PPM solution must be flexible and versatile while still serving as the single source of truth.
The PPM provider must offer varying levels of support in order to maximize the effectiveness of the solution, both during implementation and as needed as the organization adopts new software capabilities.
Step 7: Access Scalability An investment in a project portfolio management tool should be for the long term. Information is divided by product into broad topics called curricula, which include one or more courses. Each course contains a series of topics made up of text and videos that will enable self-enablement. Browse the products and curricula below or instantly access any course directly using the Course Library menu above.
Or click on a product name to see all the curricula and courses for that product. Planview Enterprise One - Portfolio and Resource Management Getting Started Complete this course to familiarize yourself with the system before taking other curricula or courses for more in-depth information.
This class presents information on all the components of Planview Enterprise One - Portfolio and Resource Management, including important concepts, common tasks, and frequently used screens in the application. This course is for you, whether you report time in Portfolio and Resource Management, in Projectplace, or via the mobile timesheet app.
Learn how to maintain information about each resource and then use that data to find resources that fit work requirements, or find any unfilled requirements that match a resource. Includes: timesheets for resource management, basic concepts and screen functions, assignment types, and data management.
This curriculum provides an overview of functionality, covers the Rank, Analyze, and Balance pivot views, shows how to use Investment and Capacity planning to work with projects and create reports, and explains how to use preferences and the ribbon and tile interface.
Discover how to create build, review, and manage a strategic plan. Solution demos Product demos Free trials Other resources. Watch the Demo Enterprise Agile Planning. Project Portfolio Management demo Evolve your PMO to deliver transformative products, services, and customer experiences See how Planview can help you seamlessly align your project portfolios, resources and spend with business strategy.
Watch the Demo Project Portfolio Management. Professional Services Automation demo. Watch the Demo Professional Services Automation. Strategic Portfolio Management demo. Watch the Demo Strategic Portfolio Management. Agile Program Management demo. Watch the Demo Agile Program Management. Resource Management demo. Watch the Demo Resource Management.
Lean Portfolio Management demo. Watch the Demo Lean Portfolio Management. Product Portfolio Management demo. Align your product portfolios to your product innovation strategy and accelerate the product pipeline See how Planview can help you ensure that the right resources are available to deliver the most innovative, profitable, differentiated products to market — on time and on budget.
Watch the Demo Product Portfolio Management.
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