In the Navigation Pane, right-click the empty copy, and then click Rename on the shortcut menu. If you use a split database, you can periodically replace all tables by replacing the back-end database with an empty copy.
To do this, first prepare the empty copy. Unless the design of your database changes, you can reuse this empty copy each time that you archive. To archive just rename the existing back-end database to indicate that it is an archive, and save the empty copy as the new back-end database. On the File tab click New , select Blank database , and then click Create. In the Get External Data — Access database dialog box, select Import tables, queries, forms, reports, macros and modules into the current database , and then click Browse.
In the File Open dialog box, select the back-end database. First, rename the existing back-end database to indicate that it is now an archive. Then, open the empty copy, and save it by using the original back-end database name. Click the File tab, and then click Save Database As.
You may be prompted to close all open objects; if so click OK. The Save As dialog box opens. In the Save in box at the top of the Save As dialog box , make sure that you are saving the file in the same place as the original back-end database.
This is a four step process that requires making an empty copy of the table containing the records that you want to archive, creating an append query to copy the records from the original table to the archive table, creating a delete query to remove the archived records from the original table, and finally creating a macro to run both queries that can be run when you want to archive.
This seemingly complex process can be easy if you follow the steps in the order in which they are presented below:. Step 1: Create an archive table. Step 2: Create an append query to copy data to the archive table. Step 3: Create a delete query to remove data from the original table.
Step 4: Create a macro to run both append and delete queries. To keep all your archived records in one table, do this step once. The archive table that you create in this step will hold all of your archived records.
To delete your old archive table when you create a new one, instead of doing this step, you can use a make-table query to copy the data to your archive table. To do this, skip to Step 2.
To use a new archive table every time that you archive, but to also keep your old archive tables, rename the old archive table before creating a new one. If you are archiving based on a date, considering naming your old archive tables according to the date range they represent.
In the Table Name box, delete the words Copy Of and append an underscore and the word "archive" to the existing table name, and then click OK. On the Create tab, in the Queries group, click Query Design. The table name and an asterisk appear in the first column of the query design grid. Note: The asterisk indicates that the query should include all of the fields from the table in the query output. When you use the asterisk, if fields are added or removed from the table, the query output adjusts accordingly.
In the query design window, double-click the field that you want to use to specify a condition that records should meet before you archive them.
For example, if your Transactions table has a field called Checked In Date , and you want to archive all records where that date is more than a year old, you double-click the field and it appears in the next empty column of the query design grid. Use the Criteria row to specify criteria for the fields that you just added.
If your criteria values change each time that you archive, you should make your query ask for input. To do this, you use a parameter in the Criteria row so that the query asks for input. To use a parameter, use an expression as you normally would, but instead of a specified value, use a brief question surrounded by square brackets.
For more information about using parameters, see the article Introduction to queries. You might also want to use the or row to specify alternate conditions. For more information about using criteria, see the article Examples of query criteria.
If you have already created the archive table, use an append query to add the specified records to that table:. On the Design tab, in the Query Type group, click Append. Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes. These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies.
Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. For users who have large mailboxes in a Office Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster.
Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.
AutoArchive is an older Outlook feature that allows automatic moving of old mails to a. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive. Online Archive is an enterprise-grade replacement for AutoArchive. Archive older items manually in Outlook for Windows. Create a subfolder. Manage and organize. Archive in Outlook for Windows. Outlook for Microsoft Outlook Outlook More Why does the new archive feature have such a similar name to Online Archive?
I'm an Office Enterprise administrator. Can I disable the Archive feature using Group Policy? Need more help? Expand your skills. Get new features first.
Click and drag the selected fields to the design grid. Click the Query type button arrow in the Query toolbar. Click Append. Run the query. Click Yes.
Close and Save the query. Click Delete, and then click Yes. Thus, before archiving the records, ensure referential integrity of all related tables by following these steps: From the Employees database window, click the Relationships button in the database toolbar.
Right-click the line connecting two of the tables, and select Edit Relationship. Click Enforce Referential Integrity. Editor's Picks. The best programming languages to learn in Check for Log4j vulnerabilities with this simple-to-use script.
0コメント